flow autobody
Team Command Centre
— · Q2 2026
Mission
$500M company impacting 1,000,000 people by 2030 · FY2027: $5.4M / 20% EBIT
⭐ Today
📅 Weekly Goals
📋 Q2 TOPs
🧭 Direction
📈 Insights
🔄 Debrief
📚 Resources
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—
0%
Q2 TOPs
0/0
Goals Done
0/0
Rhythm
Q2 progress— days remaining
Daily Rhythm
Scoreboard — This Week
Weekly Goals
Q2 TOPs Progress
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Q2 TOPs — Quarterly Priorities

Each Q-TOP is a column. Weekly goals roll up to a TOP — drag a card between columns to re-link it. Completion = done weekly goals / total linked.

🔥 Hot Action Items (no Q-TOP link)
Weekly goals tagged as HAC — items needing attention but not yet tied to a quarterly TOP
Learning & Resources Centre

The team's reference for our frameworks — what a Q-TOP is, how SMART goals work, how to run a debrief, what HACs are. Will eventually be powered by Notion; for now this lives inline.

FRAMEWORK

🎯 SMART Goals

Every weekly goal should be SMART. If it's vague, it's already drifting.

  • Specific — clear outcome, not a wishy-washy intent
  • Measurable — a number on the scoreboard
  • Achievable — within your control this week
  • Relevant — connects to a Q-TOP or HAC
  • Time-bound — deadline before the week closes
Example: "Update all jobs in iBodyshop with notes and photos daily by 1:30pm this week, measured by 100% compliance check at end of day, achieved by Friday."
PROCESS

🔄 OREO Debrief

Run this at the end of every week. 3–5 minutes max. Nameless, rankless, blameless. Failure is the doorway to success.

  1. Objective — what was the goal?
  2. Result — what actually happened? Facts only, no spin.
  3. Reason — why did we get that result? System, not person.
  4. Response — one specific action, owned, with a deadline.
Tip: Recurring reasons across debriefs surface systemic problems — those become candidates for new Q-TOPs.
FRAMEWORK

📋 Q-TOPs — Quarterly TOPs

Top Outcomes & Priorities for the quarter. The 5–6 things that, if achieved, mean the quarter is a win.

They cascade from the BHAG (2030) through Annual Priorities to what we're executing right now. Each weekly goal should connect to a Q-TOP (or be an HAC).

Q2 2026 example: "100% compliance in job notes, documentation and customer interactions" — owned by Office Manager, supported by Process Controller, due 30 June.
EXCEPTION

🔥 HAC — Hot Action Items

Weekly goals that don't yet connect to a Q-TOP but still need to get done. Use sparingly — if a HAC keeps recurring, it's probably a missing Q-TOP.

  • One-off urgent fires (broken oven, supplier dispute)
  • Compliance / regulatory must-dos
  • Strategic experiments outside the current quarter's TOPs
Rule: if the same HAC theme shows up 3 weeks in a row, propose it as a new Q-TOP at the next quarterly review.
FRAMEWORK

📐 P10.0 — Version 10.0 of self

Goals tied to becoming a stronger version of the team — leadership development, personal growth, mindset work. Distinct from operational TOPs.

These don't drive the quarterly reward, but they compound over time and define the kind of team we're becoming.

Example: "Each team lead reads one leadership book per quarter and shares 3 takeaways at the team meeting."
PROCESS

⏱ Daily Rhythm

Four checkpoints that anchor every working day. Tap them off on the Today tab.

  • 7:00 AM — Workshop ready (bays clear, tools out, vehicles staged)
  • 7:15 AM — All-team morning rhythm (plan + admin align)
  • 1:30 PM — Stocktake & replanning (blockers, next-day plan)
  • End of day — All jobs updated (notes, photos, status, customer comms)
If it's not in the system → it didn't happen. If it's not updated → it's late. If it's not measured → it won't improve. If it's not owned → it will fail.
PROCESS

📅 Weekly Cycle

  1. Monday morning — set this week's SMART goals on the Weekly Goals tab. Link each to a Q-TOP or HAC.
  2. Every day — drag goals across columns as they progress. Log debriefs on blocked or done goals.
  3. Friday afternoon — review what got done, log debriefs on anything still in flight, run the weekly team OREO on the Debrief tab.
VISION

🎁 Team Rewards

Every quarter, the team earns a reward when all Q-TOPs hit 100%. Every year, the team earns a bigger reward.

  • Quarterly — currently TopGolf for Q2 2026
  • Annual — Hamilton Island for FY2026
Configurable in Settings ⚙ → Rewards. Upload your own image, set the criteria, swap to a real outing photo after the team does the activity.
PURPOSE
To make a positive impact
↓
BHAG — 2030
$500M company impacting 1,000,000 people · FY2027: $5.4M / 20% EBIT
↓
Annual Priorities — FY2026
1
High-performance team with 100% role clarity & KPI accountability
2
20+ quality leads outside WP network per week
3
Full system adoption (iBodyshop + Workflow tools)
4
Admin time per job reduced 50% via systems & AI
5
Recruitment & training pipeline for quality staff
6
>60% GP from Xero and strong labour ROI across all jobs
↓
Q2 TOPs — Executing Now
↓
WEEKLY GOALS
Each team member's goals connect to one or more priorities above
↓
The reward at the end
Who Owns What
1
High-performance team, role clarity & KPI accountability
Learning Pathways Mgr+ Founder
2
20+ quality leads outside WP network per week
CSO+ Founder
3
Full system adoption (iBodyshop + Workflow tools)
Process Controller+ Office Mgr
4
Admin time per job reduced 50% via systems & AI
Process Controller+ Office Mgr
5
Recruitment & training pipeline for quality staff
Learning Pathways Mgr+ Founder
6
>60% GP from Xero and strong labour ROI
Operations Mgr+ Estimator + Parts Mgr
Daily Rhythm
7:00 AMWorkshop ready — bays clear, tools out, vehicles staged
7:15 AMAll-team morning rhythm — production plan + admin alignment
1:30 PMStocktake & replanning — blocker review, next-day plan
End of dayAll jobs updated — notes, photos, status, customer comms
Our Values
🤝 We take extreme ownership and do what we say we'll do
💪 We are a team that supports each other and helps people
✨ We deliver a professional, clean and high-quality standard
📈 We have a growth mindset and continuously improve
💬 We communicate openly and leave ego at the door
😊 We bring a positive attitude and enjoy what we do
Execution Cheatsheet
If it's not in the system → it didn't happen
If it's not updated → it's late
If it's not measured → it won't improve
If it's not owned → it will fail
Debrief Pattern Analysis

Every debrief you log on a goal feeds this view. Recurring reasons surface the systemic problems hiding inside one-off failures — and become candidates for new Q-TOPs.

Weekly Team Debrief — OREO

Objective → Result → Reason → Response. Run this at the end of every week to close it out properly and feed the Insights tab.

Objective
What was the team goal for the week?
Result
What actually happened? State the facts.
Reason
Why did we get that result?
Response
What do we do differently next week? One owned action with a deadline.
Debrief Summary